Scope matrix
Four workstreams to check for a project in Al Jazeera.
For Al Jazeera, this planning route connects Cloud workload planning, Meeting-room and AV, Access and attendance and outsourced it ownership. It is not a fixed package: the final quotation follows the real site, users, existing systems, access constraints, timing and support responsibility.
01Cloud workload planning
Inventory workloads, identities, licences, integrations, data location, internet dependence, security controls, backup and support responsibilities before selecting a cloud path. The goal is to identify what can move, what should remain local and what must be redesigned so migration does not simply transfer unresolved technical debt. Continuity readiness: Record current backups, rollback options, communication needs and the safest sequence of changes so business-critical services remain protected during implementation.
Review cloud solutions →02Meeting-room and AV
Define room purpose, participant count, display size, camera framing, microphone coverage, speakers, conferencing platform, room control, content sharing and support expectations. The design should be based on how meetings are run and who supports the room, not a list of disconnected AV devices. Commercial readiness: Confirm quantities, preferred brands or acceptable alternatives, warranty expectation, quotation format and target delivery window before commercial comparison begins.
Review meeting room & av →03Access and attendance
Identify doors or controlled points, user groups, credentials, attendance reporting, controller topology, network connectivity, power, emergency behavior, integration needs and administrator roles. The scope should explain how users are enrolled, who can change permissions and how access records will be retained and supported. Support readiness: Identify critical services, business hours, escalation contacts, remote-access policy and the systems that require preventive or recurring support after go-live.
Review access control →04Outsourced IT ownership
Map the internal team, users, sites, systems, recurring tasks, vendor relationships, escalation routes and decisions that must remain with management. The outsourced scope should define what the provider owns, what remains client responsibility and how documentation, reporting and continuous improvement will be maintained. Measurement readiness: Choose a practical post-go-live baseline such as stability, coverage, backup success, utilization, incident volume or user adoption so the result can be verified.
Review it outsourcing →